Dam Estate Langata, Nairobi +254 706 206 160
pinch@pinch.africa Get a Quote
Free Audit Quote
Free audit Get a quote
WhatsApp Call +254 706 206 160 pinch@pinch.africa
All industries NGOs & Advocacy

From the field visit to the donor report.

Programmes, M&E, grants, proposals, finance, procurement and people in one system built around your results framework. What a field officer records today counts in the donor report, so nobody rebuilds the numbers in Excel at quarter end.

Plan your system Click through the system
Modules
16
Features
220
Login
1
Young woman in a Youth Platform T-shirt speaking into a microphone at a regional youth forum
Dashboard Search FAFaith AchiengExecutive Director
Q4 2026 Welcome back, Faith Riverbend Community Trust, Tuesday 6 October 2026. Start proposal New report Add risk
Portfolio, 9 grantsUSD 2.18Mawards in KES, ZMW, USD
Spend against plan94%KES 156.2M of 166.1M plan
People reached, 202618,642against 21,000 target
PipelineUSD 2.4M5 proposals, 38% win rate
Triage queue
AlertAreaPriorityStatus
Split orders, Lodwar Anti-fraud monitor High assigned
Fast burn, Youth Jobs Burn-rate monitor Medium open
SF-425 due 30 Oct Donor reporting Medium in review
Monthly burn, KES M
Apr May Jun Jul Aug Sep
Try the live demo
Portfolio, 9 grants USD 2.18M awards in KES, ZMW, USD
Your programmes run on WhatsApp. Excel. Paper forms.
  • Field data arrives weeks latePaper forms travel back from the field, someone types them up, and the mistakes come too.
  • One person, counted three timesEach project keeps its own beneficiary list, so the totals never quite add up.
  • Spend per grant is a guessPayments sit in the general ledger, not against each donor's budget lines.
  • Reporting season eats a monthEvery donor wants a different format, so the team rebuilds the same numbers again.

Your programmes deserve better.

The system

M&E, grants and donors. One login.

Sixteen modules on one database, from the funding call to the donor report. A field visit counts towards the right indicator, money is reserved the moment an order is raised, and each donor's form fills from the same ledger. Click around the dashboard below to open each module.

Live demo, click anything

A working copy of Pinch for NGOs. Nothing you do here is saved.

  1. Open a module
  2. Open a record
  3. Press New activity, save
  4. Go full screen
0 of 4 tried
RCRiverbend Community TrustNGO, Kenya and Zambia
Dashboard FAFaith AchiengExecutive Director
Q4 2026 Welcome back, Faith Riverbend Community Trust, Tuesday 6 October 2026.
Portfolio, 9 grantsUSD 2.18Mawards in KES, ZMW, USD ▲ 2.2%
Spend against plan94%KES 156.2M of 166.1M plan ▲ 0.8%
People reached, 202618,642against 21,000 target ▲ 2.6%
PipelineUSD 2.4M5 proposals, 38% win rate ▼ 3.3%
Monthly burn, KES MKES 27.1M
AprMayJunJulAugSep
By status
  • assigned1
  • open1
  • in review1
At a glance
Triage queue
AlertAreaPriorityStatus
Split orders, Lodwar Anti-fraud monitor High assigned
Fast burn, Youth Jobs Burn-rate monitor Medium open
SF-425 due 30 Oct Donor reporting Medium in review
Recent activity
Q3 actuals verified, Youth Jobs468 placed against 450, 5 Oct
Order PO-0412 approved6 water tanks, KES 486,000 reserved
Funding call scored 91% fitYouth skills, phase 2, due 14 Nov
September close 86% doneBanks reconciled, accruals next

Executive cockpit

Portfolio, funding mix, spend against plan, pipeline, reach and delivery health across both countries, with the alerts that need the director.

Open a module

Custom built, not off the shelf. Every system we build is made to fit the client's needs: the modules, screens, wording and reports follow how your organisation works. The business, names and figures in this demo are examples.

Free plan, no obligation

Get the plan for your programmes.

  • A fixed-scope plan and price within 24 hours
  • Live in 21 working days, then hosted and supported by us
  • Built around how you work, not squeezed into a template
Robinson Edwin Rachel Wilson Your answers go straight to the people who build it.
1 of 3Your organisation
Your organisation
What kind of organisation?
Annual budget?

We reply on WhatsApp, usually within 2 hours in studio hours. No spam, ever.

Field data & surveys

Counted in the field, even offline.

Offline forms with GPS and photos from the field, plus surveys and feedback, checked before they count.

  • Form builder
  • Works without signal
  • GPS, photos and signatures
Field data Search FAFaith AchiengExecutive Director
Field dataSubmissions this week, all field offices.
Form builder Sync status Assign visits
Forms this week1,284
Waiting for review42from 9 field officers
Not yet synced63on 5 phones
Returned3.1%with a query
Search form or officer All forms All offices This week
FormOfficerPlaceSentStatus
Household visit Mercy Chebet Kapsoit, Kericho 6 Oct, 10:42 to review
Child screening Ekai Lokwang Loima, Turkana 6 Oct, 09:15 approved
Tank inspection Otieno Ouma Bondo, Siaya 5 Oct, 16:02 approved
Youth follow-up call Bwalya Phiri Matero, Lusaka 5 Oct, 14:30 to review
ANC register check Natasha Zulu Chipata 5 Oct, 11:20 returned
Sync by office
Lodwar, 62 forms syncedNutrition Turkana, 12 min ago
Mongu, 5 phones offlineLast sync 4 Oct, 63 forms waiting
Household visit v4 published3 new questions, all phones updated
Field datalive
Household visit Mercy Chebet to review
Child screening Ekai Lokwang approved
Tank inspection Otieno Ouma approved
M&E results & indicators

Indicators that update themselves.

Results chains and indicators with reference sheets, targets, actuals by sex and age, and independent checks.

  • Results chains and logframes
  • Indicator reference sheets
  • Targets by period
Results Search FAFaith AchiengExecutive Director
ResultsIndicators, Q3 2026 (July to September).
Results chain Data quality Submit actuals
Indicators tracked38
On track31of 38 indicators
To verify7independent check
DQA score92%last 4 site visits
Search indicator or code All projects All outcomes Q3 2026
IndicatorProjectTargetActualStatus
Youth placed in jobs Youth Jobs Lusaka 450 468 verified
Children screened Nutrition Turkana 6,000 4,410 behind
Households with WASH WASH Siaya 800 412 at risk
Girls enrolled Girls in School 1,200 1,146 verified
Facility deliveries Safe Motherhood 2,400 1,980 submitted
Reach against target, %
Kisumu Siaya Turkana Garissa Lusaka Chipata
Indicators tracked 38 On track: 31
Budgets & commitments

Every grant, spent as planned.

Budget against actual per grant and line, funds reserved the moment an order is raised, runway and burn.

  • Budgets in the donor's format
  • Commitments when an order is raised
  • Available balance
Budgets Search FAFaith AchiengExecutive Director
BudgetsBudget against actual, all grants, to 30 Sep 2026.
Scenarios Export Request revision
Budget, all grantsKES 281Mabout USD 2.18M
Spent to dateKES 156.2M56% of budget
CommittedKES 11.4Morders and advances
Core funds runway14 monthsat September burn
Search budget line All grants All cost centres To 30 Sep
Budget lineBudgetSpentCommittedStatus
WASH-3.2 Water tanks KES 4,860,000 KES 2,916,000 KES 486,000 on plan
NUT-2.1 RUTF supplies KES 9,200,000 KES 2,100,000 KES 640,000 underspend
YJL-1.4 Job fairs ZMW 410,000 ZMW 388,000 ZMW 19,000 fast burn
SMC-3.1 Midwife training USD 48,000 USD 12,600 USD 4,800 on plan
DCG-1.1 Cash transfers KES 15,000,000 KES 14,250,000 KES 600,000 closing
Spend by month, KES M
Apr May Jun Jul Aug Sep
Budgetslive
WASH-3.2 Water tanks KES 4,860,000 on plan
NUT-2.1 RUTF supplies KES 9,200,000 underspend
YJL-1.4 Job fairs ZMW 410,000 fast burn
How data moves

One visit, counted all the way up.

What a field officer records in a village reaches the indicator, the grant and the donor report through one system, checked once and never typed again.

  1. 01

    Visit

    An officer visits a household and fills the form on the phone, with or without signal.

  2. 02

    Sync

    The form syncs when the phone finds a network, with GPS, photos and consent attached.

  3. 03

    Review

    A supervisor checks it against the register, then approves it or returns it with a comment.

  4. 04

    Count

    Approved data counts towards the right indicators, split by sex, age and place.

  5. 05

    Cost

    The activity's spend is coded to its grant and budget line, so results sit next to the money.

  6. 06

    Report

    The donor report fills its tables from the same data, then goes through review and sign-off.

Portals

From the field to the board.

Field officers work from a phone app that keeps going without signal. Programme managers watch indicators move as forms sync, and donors and the board get a live dashboard instead of a forty-page attachment.

For field teams, programme managers & m&e and donors & board.

Built for Kenya and Zambia

Wired into how NGOs work here.

Mobile money payouts

Allowances, advances and stipends by M-Pesa, Airtel Money or MTN MoMo, through integration-ready connectors.

Choose a connection to see what it does.

NPinch for NGOs
Running today

Built for NGOs and live.

We run an NGO management system for a client today. Health Financing CoP tracks health budgets across 22 African countries on a platform we built, and The Youth Platform runs its members portal with us. #MyLittleBigThing, Nuggets of Life, WellBoring Groundwater and CITAM+ Zambia are live on platforms we built and host, and we built the Project Concern Zambia website.

Health Financing CoP home page Health Financing CoPData platform Health budget tracker for 22 African countries, with a learning hub for civil society. healthfinancingcop.africa The Youth Platform home page The Youth PlatformNetwork platform A regional youth network's site, projects and members portal. theyouthplatform.org Nuggets of Life home page Nuggets of LifeCommunity site Youth mentorship and leadership community: sessions, stories and sign-ups. nuggetsoflife.org WellBoring Groundwater home page WellBoring GroundwaterGiving site Safe water and sanitation for rural schools, with giving built in. wellboringgw.org CITAM+ Zambia home page CITAM+ ZambiaProgramme site Community initiative for TB, HIV and malaria care in Zambia. citamplus.org #MyLittleBigThing home page #MyLittleBigThingLearning platform eLearning, mentorship and an SDG innovation challenge for African university students. mylittlebigthing.com
See every project Youth Platform members dancing at an event, one wearing a TYP T-shirt Case study · NGO & Advocacy The Youth Platform Elevating regional advocacy through compelling storytelling and highly targeted digital distribution. 2.5M+Reach across East Africa120kSignatures collected in 30 days15Regional policies impacted Read the case study
Counted. Every visit and form lands in the results framework, once.
Accountable. Budget against spend per grant, ready for any donor.
Built for the field. Offline forms, SMS reach and data protection, in Kenya and Zambia.
Everything inside

220 features. 23 areas, one system.

Every feature in Pinch for NGOs, grouped by area. Pick an area, or search for the thing you need.

Programmes & workplans

Programmes, projects and workplans with activities, deliverables, field reports and supervision visits.

  • Programme and project structureProgrammes hold projects, projects hold sites and activities, so progress rolls up from a village to the country office.
  • Annual workplansActivities per project with owners, dates, budget lines and the output each one delivers, approved before the year starts.
  • Deliverables and milestonesBaseline, mid-term review, handovers and close-out tracked with due dates, owners and the evidence filed against each.
  • Field reports per activityOfficers report what happened, who attended and what was spent, with photos and attendance sheets attached.
  • Supervision visitsSupervisors plan visits, score them on a checklist and log follow-up actions that stay open until closed.
  • Plan against actualEach activity shows planned and actual dates, people reached and spend, so slippage shows in the first week.
  • Activities on budget linesEvery activity sits on a grant budget line, so an order or advance for it checks the money first.
  • Timeline viewWorkplans on a timeline by month, with dependencies and the activities running late highlighted.
  • Delivery healthEach project rated on time, spend and results, the same score the executive cockpit shows.
  • Departments and field officesProjects grouped by department, country and field office, each with its own approvers and users.
  • Close-out checklistFinal report, asset handover, file archive and partner sign-off ticked off before a project closes.
Growth

And the marketing to grow support.

Website DevelopmentA website that tells your story, takes donations and shows the results donors ask for. Digital MarketingCampaigns that grow monthly givers and fill trainings, measured in sign-ups, not likes. VideographyField stories filmed with consent, for donor reports, appeals and social media.
Rollout

Live in 21 working days.

A fixed plan you can hold us to: what happens on which working day, from the first walk-through to the day your team goes live.

01Start from your logframe
Days 1 to 3
Days 1 to 3

We map your results framework, data tools and donor reports, and agree which modules go first.

02Build in sprints
Days 4 to 15
Days 4 to 15

Working screens to test every few days, tested by your M&E team and a few field officers.

03Move your data
Days 16 to 18
Days 16 to 18

Beneficiaries, grants, budgets and past results imported, de-duplicated and checked with you.

04Train and go live
Days 19 to 21
Days 19 to 21

Field teams trained where they work, managers in the office. We stay close through the first donor report.

Questions

Before you ask.

What is Pinch for NGOs?

An NGO management system built by Pinch Africa for organisations in Kenya and Zambia: programmes and M&E, field data, reach and safeguarding, grants and proposals, budgets, finance, donor reports, procurement, operations, people and governance in one system.

How long does it take to get our organisation live?

21 working days, from the first walk-through to go-live. Days 1 to 3 we map how you work, days 4 to 15 we build and you test, days 16 to 18 we move your data, and days 19 to 21 we train your team and switch on.

Does the field app work without signal?

Yes. Forms are saved on the phone and sync when the officer is back in range. Supervisors can see what is still waiting, so nothing is lost or counted twice.

Can it fill SF-425, FACE or EU PRAG reports?

Yes. Ready forms for SF-425 (US federal awards), FACE (UN agencies), EU PRAG Annex VI and Global Fund PU/DR fill from the same ledger and verified results, and your other donors' templates are set up once. Every report goes through review and sign-off.

Can donors see their own grants?

If you choose. Donor observer logins are read-only and show only that donor's grants: results, spend and submitted reports. Nothing else in the system is visible to them.

How does it stop money being spent twice?

When a requisition or order is raised, its amount is reserved on the budget line at once. The balance everyone sees is budget minus spend minus those commitments, and a supplier is paid only when the order, goods received note and invoice match.

How do you handle sensitive beneficiary data?

People are recorded under coded IDs, names sit in restricted fields, consent is kept with each record, safeguarding cases are sealed to named staff, and every view is logged, in line with Kenya's Data Protection Act 2019 and Zambia's Data Protection Act 2021.

Do you work with programmes in Zambia?

Yes. We have a studio in Lusaka, and one system runs Kenyan and Zambian offices side by side in KES, ZMW and USD, with Zambian PAYE, NAPSA and NHIMA and Kenyan PAYE, NSSF, SHIF and the Housing Levy in payroll.

What does it cost?

It depends on the modules and the number of users. After a free scoping call you get a fixed-scope proposal in writing, so you can put the cost into a grant budget before we start.

Let's map your programmes.

A free scoping call, then a fixed-scope proposal in writing.

Plan your system See NGO work
We’re online · real human Get a quote